home
 confluence
 supply chain
 partner policy
 business code of conduct
 partner processes
 product group
 delivery to bharti airtel
 payment practices
 real estate
 partner service
 ombudsperson
 media center
 contact us
 becoming a partner
registration mechanism
how to register
register now
 
 
   

purchase order collaboration

 
    viewing purchase orders

    You can view details such as terms and conditions, lines, shipments, and attachments. When you navigate to the View Purchase Orders page, the most recent 25 purchase orders are displayed. Alternatively, you can view all orders that require acknowledgment, and all orders pending supplier change.

  • printing purchase orders
  • To print purchase orders:

    • Click the Orders tab, and then click Purchase Orders in the task bar below the tabs.
    • Click the PO Number of the purchase order you would like to print.
    • Click Printable View.
    • A PDF version of your purchase order appears. You may print your PDF from here.

  • acknowledging purchase orders
  • To acknowledge Purchase Orders/Agreements:

    • Click the Orders tab, and then click Purchase Orders in the task bar below the tabs. .
    • Select Purchase Orders to Acknowledge, and then click Go. If you know the PO number of the purchase order you would like to acknowledge, you can use advanced search to display purchase orders.
    • Select a purchase order with a status of Requires Acknowledgment, and click Acknowledge.
    • On the Change Purchase Order page, you can now accept or reject an entire order, or you can accept or reject individual shipment.
    • To accept an entire order, click Accept Entire Order, enter a a note to your buyer, and click Submit.
    • To reject an entire order, click Reject Entire Order, enter a note to your buyer, and click Submit.

  • shipment level acknowledgment:
  • To respond at a shipment level, in the PO Details section, make your changes. Enter the response reason, and click Submit. The available actions at the shipment level are Accept, Reject, and Change.

  • following are the meanings of the action at shipment level:
  • bharti airtel's requirement with respect Partner Disengegement. In cases where seperation becomes inevitable a structured approach is followed to ensure the smooth transitioning.

    • Accept: You are willing to deliver the required items at the mentioned date. You agree to T&C
    • Reject: You cannot deliver the items on the order line. You disagree to T&C
    • Change: You will deliver the items on the line but with change in qty/date/price After you have completely acknowledged the order, the buyer is notified of your acknowledgment response

  • submitting change requests:
  • To submit change requests for a PO:

    • Click the Orders tab, and then click Purchase Orders in the task bar below the tabs.
    • Click the Orders tab, and then click Purchase Orders in the task bar below the tabs.
    • On the Purchase Orders page, search for and select a purchase order.
    • Click Request Changes.
    • On the Change Purchase Order page, enter your changes. If you would like to make changes to shipment details, click Show.
    • You may request changes to:
          Price/Prie Breaks on Blanket Agreements
          Supplier Item
          Quantity Ordered
          Promised Date
          Supplier Order Reference Number
          Additional Change Requests - use this text box if you would like to submit more changes than      offered above.

      You may enter both order and line reference numbers. In the reason text box, you can enter a reason for your change request.

    • Click the appropriate action button from the action list. Enter your reason for change, and then click Submit.
    • After submitting your changes, the purchase order status changes to Supplier Change Pending until the buyer approves the changes.
    • After the buyer accepts the changes, the status of the PO changes to Open.

  • to view change order history:
  • This view enables you to view the history of change requests submitted on a document, and the corresponding buyer response.

    • Click the Orders tab, and then click Purchase Orders in the task bar below the tabs.
    • Search for and select a purchase order, and then click View Change History.
    • View the change order history details on the PO Change Order History page.
    • Click OK to return to the Purchase Orders page.

  • splitting shipments
  • To split a shipment:

    • Click the Orders tab, and then click Purchase Orders in the task bar below the tabs.
    • Search for and select a purchase order, and then click Request Changes.
    • On the Change Purchase Order page, click Show to display shipment details.
    • Click the split icon on the desired shipment line. (Another row is added for your split shipment).
    • Click the split icon on the desired shipment line. (Another row is added for your split shipment).
    • In the Quantity Ordered field of the first shipment line, enter a new quantity.
    • In the Quantity Ordered field of the second shipment line, enter the new quantity.
    • Change the Promised Date.
    • Enter the Supplier Order Line.
    • Enter a reason for splitting.
    • Select an action for change.
    • Click Submit.

  • request cancellations
  • To submit cancellation:

    • Click the Orders tab, and then click Purchase Orders in the task bar below the tabs.
    • Search for and select a purchase order, and then click Request Cancellation.
    • On the Request Cancellation page, click Cancel.
      Note: To cancel a few shipments, but not the entire order, click on show option in the PO Details section, and then select Cancel from the Action list of values (on the shipment line you want to cancel). Enter a cancellation reason, and then click Submit.

  • managing deliverables
  • To manage deliverables:

    • Click the Orders tab, and then click Purchase Orders in the task bar below the tabs.
    • Select the PO number of the purchase order that includes deliverable(s) you would like to manage.
    • On the View Order Details page, click Manage Deliverables.
    • On the Manage Deliverables page, click the pencil icon on the deliverable you would like to update.
    • Update and add attachments to the deliverable as necessary, and then change its status to Submitted.
    • Click Apply.
    • You will receive confirmation that your deliverable has been updated. Your buyer will also receive notification that the status of the deliverable has been updated.

  • agreements/blanket purchase orders (BPAs)
  • To view agreements:

    • Go to the Supplier Agreements page, there you can review the details of those agreements, and the corresponding releases (orders) that have been created for a particular agreement.
    • Click the Orders tab, and then Agreements in the task bar directly below the tabs.
    • Use the search criteria to get a summarized list of agreements.
    • For each agreement, you can select to view the releases created to date for that agreement.

      Click here to View the Demo tour.